Now Hiring!

Full-Time Remote Executive Assistant

Location: Remote (U.S.-Based)
Employment Type: 1099 Independent Contractor
Compensation: up to $6,800/month (based on client mix and utilization)

Company Overview

ZumaZip is a leading provider of remote executive assistant services, dedicated to delivering exceptional administrative support to professionals, entrepreneurs, and executives across the United States. Our team of U.S.-based Virtual Assistants (VAs) is composed of educated, experienced professionals who prioritize efficiency, reliability, and outstanding client service—all while enjoying a healthy work-life balance.

Position Summary

As a Virtual Assistant at ZumaZip, you will play a pivotal role in providing personalized administrative support to a portfolio of clients. You will work independently to execute a variety of business and personal tasks, while receiving dedicated guidance and support from an assigned Account Supervisor. This position requires proactive communication, attention to detail, and the ability to manage multiple priorities effectively.

You’ll be the primary point of contact for your assigned clients, ensuring their needs are met with accuracy, discretion, and professionalism. While this is a full-time role, around-the-clock availability is not expected. Availability during mutually agreed-upon business hours is essential.

Key Responsibilities

Administrative & Executive Support

• Calendar management and scheduling (personal and professional)

• Inbox and email management, including responding, organizing, and prioritizing

• Document creation, transcription, and data entry

• Drafting and managing standard business correspondence

• Preparing agendas, taking meeting minutes, and delivering follow-ups

Project & Task Management

• Monitor and track progress on key initiatives and deliverables

• Maintain and update client documentation and task boards

• Ensure deadlines are met and communicate proactively about any changes

Research & Purchasing Support

• Conduct thorough research on travel, events, vendors, and other business topics

• Manage expense reports and purchasing activities, ensuring accuracy and client satisfaction

Marketing & Communications

• Provide basic social media support, including content scheduling and platform management

• Assist with marketing and outreach efforts as needed

Client Relationship Management

• Serve as the trusted administrative partner for assigned clients

• Maintain accurate client profiles and preferences

• Submit weekly usage and progress reports

• Communicate clearly and promptly (within a two-hour response window during business hours)

• Collaborate with Account Supervisors to ensure quality and consistency of service

Required Qualifications

• Associate’s or Bachelor’s degree preferred

• Minimum of 4 years of administrative experience, with at least 5 years supporting C-level executives (or equivalent experience)

• Exceptional written and verbal communication skills

• High degree of professionalism, reliability, and discretion

• Strong organizational and multitasking skills

• Self-motivated and capable of working independently in a remote environment

• Typing speed of 50+ WPM with high accuracy

• Reliable high-speed internet connection, computer, and phone

Preferred Technical Skills

• Google Workspace (Docs, Calendar, Gmail)

• Microsoft Office Suite

• Trello, Asana, or other task management tools

• Slack or similar internal communication platforms

• CRM tools such as Salesforce, HubSpot, or Zoho

• Expense management platforms (QuickBooks, Expensify)

• Travel platforms (Concur, TripIt)

• Social media management tools (Hootsuite, WordPress)

• Familiarity with AI productivity tools a plus

Compensation & Structure

Virtual Assistants at ZumaZip operate as independent contractors (1099 status). Compensation is based on a percentage of the client’s monthly service plan. Monthly earnings typically range from $1,500 to $3,800, depending on client mix and plan utilization. After six months of successful tenure, VAs may be eligible for an increased revenue share based on performance and client retention.

Why Join ZumaZip?

• Flexible remote work environment

• Opportunity to support influential clients across industries

• Supportive team culture with built-in supervisor guidance

• Ongoing professional development and access to tools and best practices

• Rewarding, long-term client relationships

If you’re an experienced, detail-oriented professional looking to grow your virtual career with a trusted U.S.-based company, we’d love to hear from you.