Virtual Assistant Services
Tired of drowning in administrative tasks? Scale efficiently with our top-tier virtual assistant (VA) services. We connect you with rigorously vetted, ZumaZip is U.S.-based, and we manage VAs specializing in:
✅ Administrative Support (Email, Calendar, Data Entry)
✅ Creative & Marketing (Social Media, Content, Graphic Design)
✅ Technical Assistance (CRM Management, Research, Tech Setup)
✅ Customer Support & Sales (CRM Management, Lead Generation)
Why Choose Us?
✨ Flexible Plans: Hourly, part-time, or dedicated support.
✨ Cost-Effective: Save 70% vs. in-house hires.
✨ Quick Onboarding: Get matched in as little as 72 hours.
✨ Risk-Free: No Long term contracts.
Stop working in your business—start working on it.
Delegate tasks, reclaim 20+ hours/month, and focus on growth.
Pricing & Plans
Quality work & fast response times from a dedicated ZumaZip Assistant you’re going to love.
Pick the plan that fits your needs — flexible, transparent, and built for growth.
Whether you need part-time support or a dedicated assistant to manage your daily operations, our packages are designed to match your schedule and budget. Choose from 4, 6, or 8 hours per day, Monday through Saturday, with the option for 24/7 coverage and access to specialized support when needed.
From administrative tasks and calendar management to prospecting, social media support, and executive assistance, ZumaZip offers customizable virtual assistant services that align with your business or personal goals, all with clear weekly pricing and no hidden fees.
Begin Your Solution Today: Just 15 Minutes to Take Control.
Comprehensive Task List for ZumaZip Virtual Executive Assistants
(US-Based, Enterprise-Trained Professionals)
📧 Email & Communications Management
Inbox organization & prioritization (80% faster response time)
Drafting and sending professional correspondence
Spam filtering and unsubscribe management
Vendor/team communication handling
Meeting follow-ups and reminder systems
📅 Calendar & Schedule Optimization
Appointment scheduling (92% conflict reduction)
Time zone coordination for global teams
Meeting preparation with agendas/materials
Deadline tracking and priority reminders
Personal/family calendar integration
✈️ Travel & Logistics Coordination
Flight/hotel/car rental bookings
Itinerary creation with real-time updates
Visa/passport renewal tracking
Conference and event registration
Expense report preparation
💼 Administrative Excellence
Document creation (reports, presentations, spreadsheets)
File organization on Google Drive/Dropbox/SharePoint
Research (market data, competitors, industry trends)
Database management and data entry (99% accuracy)
Vendor management and procurement
📊 CRM & Sales Support
Contact database management (HubSpot/Salesforce/Zoho)
Lead entry and follow-up scheduling
Sales pipeline updates
Client onboarding coordination
Proposal document preparation
💰 Bookkeeping & Financial Tasks
Invoice processing and payment tracking
Expense categorization (QuickBooks/Xero integration)
Financial report generation
Budget monitoring alerts
Payroll support (ADP/Gusto)
📱 Digital Marketing Assistance
Social media content scheduling (Hootsuite/Buffer)
Email campaign setup (Mailchimp/Klaviyo)
Blog post research and formatting
Basic graphic design (Canva templates)
Analytics reporting (Google Analytics)
🤝 Customer Experience Management
Live chat and email support
Returns/refund processing
Client satisfaction surveys
Testimonial collection
VIP client gifting coordination
🚀 Project & Operations Management
Asana/Trello board maintenance
Team task delegation tracking
Workflow documentation
SOP creation and optimization
KPI monitoring and reporting
🎯 Executive-Level Support
Investor deck preparation
Board meeting minute taking
Confidential document handling
Personal errands (gifting, reservations)
Industry event monitoring
🔐 Enterprise-Grade Security Standards
All tasks performed with:
SOC 2 Type II compliance
End-to-end encryption
HIPAA-ready protocols
Monthly security audits
NDA enforcement
⚡️ Productivity Results You’ll Achieve:
| Task Category | Time Saved/Mo | Client Results |
|---|---|---|
| Email Management | 12+ hours | 80% faster replies |
| Calendar Control | 8+ hours | 92% fewer conflicts |
| CRM Maintenance | 10+ hours | 30% lead conversion lift |
| Financial Tasks | 15+ hours | On-time payments improved 65% |
Virtual Assistant Pricing Plans
💼 Starter 20
“The Task Tamer”-
🕒 20 Hours
-
🕒 $11/hr
-
🕒 $12/hr extra hours
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For busy professionals who just need a little extra help staying organized.
⚙️ Pro 80
“The Workflow Warrior”-
🕒 80 Hours
-
🕒 $9/hr
-
🕒 $9.50/hr extra hours
-
Perfect for scaling businesses or solopreneurs who are growing fast
🧠 Entrepreneur 160
“The Workflow Warrior”-
🕒 160 Hours
-
🕒 $8/hr
-
🕒 $8.50/hr extra hours
-
A full-time virtual assistant at a fraction of the cost. Built for founders and growing teams.
🚀 Freedom 40
“The Productivity Boost”-
🕒 40 Hours
-
🕒 $10/hr
-
🕒 $11/hr extra hours
-
Free up your day with double the support. Great for entrepreneurs on the rise.
⏱️ PAYG
“The On-Demand Assistant”-
🕒 Pay-As-You-Go
-
🕒 $18/hr flat rate
-
Only pay for the hours you use. Ultimate flexibility when you need it.
Let's Chat About What You Need
Want to speak with someone who actually gets it? Tell us about your business, your day-to-day, and what’s slowing you down. We’ll help you figure out exactly where a Virtual Assistant can step in — and how many hours you really need to get your time (and sanity) back.
Begin Your Solution Today: Just 15 Minutes to Take Control.
ZumaZip assistants are efficient, reliable, and highly organized.
When you hire one, you’re not just getting an assistant, you’re gaining access to the full support and benefits that come with being part of the ZumaZip team.
Frequently Asked Questions About Our Plans
1. Is there a setup fee?
No, there’s no setup fee. Once you choose a plan, you’ll complete a quick onboarding form so we can match you with the best virtual assistant for your needs.
2. Can I change my plan?
Yes. You can upgrade or downgrade your plan at any time. Plan changes take effect starting the following month. Just contact us before the next billing cycle.
3. What happens if I don’t use all my hours?
We encourage all clients to use their full hours each month. Most clients are familiar with their workload and budget, so they tend to stay within their selected plan. That said, we’re always here to help you reassess and adjust your package if your needs change.
4. Am I locked into a long-term contract?
No. Our plans are month-to-month. You can cancel at any time, and your cancellation will take effect the following month. Please note, we don’t prorate or refund unused time. We do offer up to 50% discounts for long term Contracts!
5. Can my assistant support multiple people or departments?
Yes. If your assistant will support more than one person or inbox, just make sure to select a plan that includes team support. This is the only factor (besides hours) that affects pricing.
6. Will I meet my assistant before we start working together?
Yes. Once you’re matched based on skills, availability, and personality, you’ll meet your assistant during a kickoff strategy call. If the fit isn’t right, you’re welcome to request a different assistant.
Frequently Asked Questions About Our Plans
“Hiring a ZumaZip assistant was the best decision I made this year. She handles my calendar, client follow-ups, and even social media posts—freeing me to focus on high-level work.”
— Sarah M., Small Business Owner
“Our assistant has streamlined everything from new patient onboarding to managing vendor communication. ZumaZip really understands how to support a dental office.”
— Lisa C., Office Manager, Smile Studio Dental
“I wasn’t sure I needed a virtual assistant until I tried ZumaZip. The onboarding was fast, and now I can’t imagine running my business without one.”
— Matt H., E-commerce Entrepreneur
“I run a busy dental practice, and paperwork used to eat up my evenings. Now, with my ZumaZip VA handling insurance verifications and appointment reminders, I get my time back.”
— Dr. Michael A., Dental Practice Owner
“As a solo real estate agent, I was drowning in admin. My VA from ZumaZip now manages listing updates, follow-up emails, and lead intake—it’s like having a team behind me.”
— David R., Realtor, Phoenix Realty
“ZumaZip matched me with a VA who fit our culture and understood our systems immediately. She’s consistent, thoughtful, and gets things done.”
— Tanya K., Operations Manager
“ZumaZip gave me back hours of my week. My assistant is proactive, detailed, and keeps all my transactions moving forward without a hitch.”
— Janine S., Broker Associate
“From email triage to booking my travel and managing newsletters, my ZumaZip assistant is a true lifesaver. Reliable and sharp.”
— Carlos T., Tech Startup Founder
“We’ve used a few VA services in the past, but ZumaZip stands out for quality and professionalism. It feels like she’s truly part of our team.”
— Emily B., Marketing Director